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Oct 25 2018

Office Manager

Family Service Association - Riverside, CA 92504

Job Title: Office Manager FLSA Status: Non-Exempt, Full time 40 hours per week Salary/ Pay Rate: $15.00 per hour Reports To: Site Director and Eligibility Specialist Location: Magnolia Child Development Benefits: Health, Dental, Vision, Life Insurance, 403b Retirement, EAP, Sick, Vacation, Holiday Pay ABOUT FSA Family Service Association has been a leader among non-profits serving families in need since 1953. Over the years, FSA has responded to the changing dynamics of families. Our mission is “Building community one family at a time, through compassion, advocacy and comprehensive model services, fostering self-sufficiency and sustainable impacts.” Position Overview Under general supervision the Office Manager -Enrollment/Eligibility will determine family eligibility and assist parents who seek to access child care programs and services funded by the California Department of Education for General Childcare and State Preschool. All duties and responsibilities are performed in accordance with Title 5 of the Education Code, agency policies, and department standards. General Responsibilities 1. Determine eligibility, process enrollment and complete initial certification of families qualified for subsidized childcare within designated timeframes, as required. 2. Accurately enter family data into Center Track system. 3. Schedule and conduct timely initial interviews to facilitate parents’ enrollment or continuation in the program. 4. Authorize family for childcare services per agency policies and timelines. 5. Maintain regular follow-up of all open items. 6. Coordinate and resolve all routine and non-routine problems by interfacing with internal resources. 7. Perform data entry functions for initial enrollment changes and updates. 8. Collect and enter child attendance weekly, verifying with approved schedule. 9. Complete all month end data entry, reviews, and reconciliations, reviewing for accuracy prior to submission to administration. 10. Maintain and update list of all enrolled children 11. Maintain and update waiting lists. 12. Promote full enrollment, and participate in recruitment of children as directed. 13. Timely and Regular Attendance. 14. Other duties as assigned. ...